Development of the encoded archival description dtd ead official. Encoded archival context corporate bodies, persons and families eaccpf is an xml standard for encoding information about the creators of archival materials i. See the related standards encoded archival description. On september 4, 1998, at the saa annual meeting in orlando, florida, the encoded archival description roundtable was officially inaugurated. Transforming archives through information technologies. Encoded archival description society of american archivists. However, recent research has begun to draw attention to problems with the quality of ead finding aid data and metadata, and the encoding practices by which finding aids are created.
Manuscripts appm and rules for archival description rad within the structure of isadg general international standard archival description. A content standard dacs, and the emergence of a professional consensus that archival description existed to be shared widely and shared well. The software then pops up a menu challenging you about what you actually want to delete. Dec 03, 2007 encoded archival description on the internet. Encoded archival description ead is the international metadata transmission. Finding aids to collections of library of congress archival materials are available here in versions encoded in extensible markup language xml using the encoded archival description ead. Making archival and special collections more accessible.
Encoded archival description ead is the international metadata transmission standard for hierarchical descriptions of archival records. Oac best practice guidelines for encoded archival description, version 2. Encoded archival description document type definition lc. Archives should keep in mind that archival descriptions may be part of distributed. Dacs, and encoded archival context eac, and archivists want software that. Archival management systems are a kind of software that typically provide integrated support for the archival workflow, including appraisal, accessioning, description, arrangement, publication of finding aids, collection management, and preservation. Below i briefly describe a range of archival software packages that support. Encoded archival description tag library version ead3 ead.
Encoded archival description tag library, version 2002 ead technical document no. Electronic records archives requirements document rd v4. This document provides a history of the development of the encoded archival. Ead an ead encoded document must start with this tag. Document and tag set definition has potential application in the process of managing the components and the products of archival description, especially the components that might be. Archival material an overview sciencedirect topics. Encoded archival description is in the form of a standard generalized markup language sgml and extensible markup language xml document type definition dtd.
Encoded archival description ead official site, library of. Encoded archival description ead is a tool for making archival finding aids such as inventories and registers available for search and display in an electronic format. Encoded archival description ead linkedin slideshare. The quest for knowledge rather than mere information is the crux of the study of archives and of the daily work of the archivist. Archival records differ from the items in a library collection because they are unique, usually unpublished and unavailable elsewhere, and. The specific declaration is encoded archival description ead version 1. Pdf leveraging encoded archival description for access to. Students will learn xml encoding techniques in part using examples selected from among their own. This new version of encoded archival description ead3 exists thanks to the efforts and support of many people, but it exists because of the many archivists and repositories around the world that saw the utility of ead, used it in diverse and inspiring ways, and continue to recognize many ways in which it might work better. May 25, 2010 an ebook reader can be a software application for use on a computer such as microsofts free reader application, or a booksized computer this is used solely as a. A cost and usability analysis article pdf available in the american archivist 751. The encoded archival description working group of saa is the agency responsible for maintaining, updating, and revising the ead dtd and tag library publications. Metadata standards such as encoded archival description ead. The creation of ead encoded archival finding aids is viewed as a practical and flexible solution to the problem of creating intellectual and physical control over large bodies of materials.
Metadata standards such as encoded archival description ead enable finding aids to be encoded, searched, and displayed online. A second version with greater international alignment, ead 2002, was. Many companies will host software for organizations, enabling archives to. Making archival and special collections more accessible 2 libraries, archives, and cultural institutions hold millions of items that have never been adequately described. Ead, staff from those institutions have developed inhouse orientation and training. Implementation issues affecting adoption included the different technologies and skills required for encoding and display of finding aids and the lack of a consensus on either encoding software or display options. Eadiva, an alternative version of the ead tag library. It is used closely in association with encoded archival description ead, an xmlschema for encoding archival finding aids, but not limited to it. The saa encoded archival description working group is. Use values that are appropriate to the software that governs the display of the resulting. In 2011 eaccpf became an adopted standard of the society of american archivists saa. Archival description is the process of capturing, collating, analyzing, and organizing any information that serves to identify, manage, locate, and interpret the holdings of archival institutions and explain the contexts and records systems from which those holdings were selected. These items are all but unknown to, and unused by, the scholars those organizations aim to serve.
Online archive of california oac calisphere contributor. Encoded archival description tag library version ead3. All the key words applied to archival recordsprovenance, respect des fonds, context, evolution, interrelationships, orderimply a sense of understanding, of knowledge, rather than the merely efficient retrieval of names, dates, subjects, or whatever, all. Implementing encoded archival description rare book school. Archival description databases, on the other hand, have been systematizedthey are collecting the same information in the same ways. However, recent research has begun to draw attention to. Technology and the transformation of archival description. Ead accommodates variations in the length and content of finding aids within and among repositories, and preserves in electronic form the complex, hierarchically structured descriptive information found in archival. Aug 22, 2019 encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress. Many of the programmatic and administrative issues presented. The cataloging system includes, or provides links to, all records pertaining to each itemprint or digital, archival, permanent, or temporarythat resides within the institutions collections. Jan 01, 2014 in order to authenticate the meaning of collections and to preserve their evidentiary value, archivists create documents finding aids that describe the provenance and original order of the records macneil. Encoded archival description home page at the library of congress. The standard is maintained in the network development and marc standards office of the library of congress lc in partnership with the.
Project muse encoded archival description tag library. Minisis has been a leader in database and collections management for over 40 years. The first time you join a webinar, the service will install a small piece of software on your computer, so plan to. Fred reed, pertaining to the champlain transportation company. It is expected that the resulting standard will also form the basis of a content standard for encoded archival description, as well as laying the foundation for the development of broader and. Description is the creation of an accurate representation of the archival material by the process of capturing, collating, analyzing and organizing information that serves to identify archival material and to explain the context and records systems that produced it, as well as the results of these process. Encoded archival description ead encoded archival description ead is an international standard for encoding finding aids for archival materials, with version 1. Hardware and softwareindependent encoding standards offer the only reasonable assurance of enduring information. Apr 24, 2015 metadata standards such as encoded archival description ead enable finding aids to be encoded, searched, and displayed online.
Encoded archival description ead is a standard for encoding descriptive information regarding archival records. A technical subcommittee tseaccpf was established under the saas standards committee. Encoded archival description ead provides standardized machinereadable descriptive access to primary resource materials. Must have knowledge of architectural history and the built environment, have excellent. Needs experience processing archival and manuscript collections according to archival best practices and using describing archives. Encoded archival description tag library society of american. The roundtable was recast as the encoded archival standards section in 2017. The standard originated from a research project at the university of california at berkeley. Encoded archival description ead orbis cascade alliance. Ead uses markup or tags to distinguish the different parts of a finding aid, in a way that can be interpreted and processed by different computer systems. Encoded archival description ead has gained a great deal of credibility as an international data structure standard for encoding archival description since its release in 1996, a range of reaction to it still exists among archivists. Encoded archival description ead official site, library.
Ead fully supports archival descriptive practices, but lacks the robust mechanisms for web. Saa publishes a number of other ead guides and resources, all of which are updated to reflect the current iteration of the dtd, and are available online at the ead web site. Encoded archival description is an xml standard for encoding archival finding aids, maintained by the library of congress in partnership with the society of american archivists. Developed by a company based in the netherlands, adlib archive 6. Leveraging encoded archival description for access to digital content. Ead maps closely onto the international standard for archival description isadg. Developed by the ead working group of the society of american archivists and first published in 1998, ead is an extensible markup language xml format used by archivists around the globe. Encoded archival description ead and dublin core dc are metadata standards with different purposes. Encoded archival description home page at the library of congress eadiva, an alternative version of the ead tag library describing archives a content standard dacs, 2nd edition 20. This course is aimed at archivists, librarians, and museum personnel who would like an introduction to ead that includes an extensive supervised handson component.
Encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress version ead3 current. Encoded archival description training manual for vincent. Between 1995 and 1998 the society of american archivists developed the encoded archival description ead dtd for encoding archival finding aids using sgml. A petition to create a roundtable in late 1997 was approved by the council of the society of american archivists. The process of implementing ead is not fundamentally different from the launching of any new program or initiative. Jan 01, 2015 encoded archival description ead is the international metadata transmission standard for hierarchical descriptions of archival records. This new version of encoded archival description ead3 exists thanks to the. Project archivist, royal barry wills associates archive. Links to the librarys search finding aids application and to information about the ead as an archival standard are also provided. Encoded archival description wikipedia, the free encyclopedia. Archival collections, corporate records, audiovisual materials, scanned items, and, of course, monographs are all cataloged and the records are. A content standard dacs, encoded archival description ead, and controlled vocabularies such as aat, tgn, lcsh, and lcnaf.